Meeting Cost Calculator
Calculate the exact dollar cost of any meeting using attendee count, hourly rate or salary, and meeting duration. Fast, free, and easy to use.
This meeting costs
$450.00
Cost per minute
$7.50
Calculated hourly rate
$75.00
Formula: attendees (6) x hourly rate ($75.00) x duration (1.00h).
How this meeting cost calculator works
Enter attendee count, average hourly rate (or annual salary), and meeting duration. The calculator shows the exact dollar cost of your meeting instantly, which helps teams spot expensive low-value meetings.
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About the Meeting Cost Calculator
A meeting cost calculator is a tool that estimates the dollar cost of a meeting by multiplying the number of attendees by their average pay rate and the meeting's length, converting annual salaries into an hourly figure automatically. Managers use it to see the real price of recurring meetings and decide whether a shorter session, fewer attendees, or an email would be more efficient.
Frequently asked questions
- How is the cost of a meeting calculated?
- Meeting cost equals the number of attendees multiplied by their average hourly rate multiplied by the meeting length in hours. For example, five people at 60 dollars an hour for a 30-minute meeting costs 5 x 60 x 0.5, or 150 dollars.
- How do I convert an annual salary to an hourly rate?
- A common estimate divides the annual salary by 2,080, the number of work hours in a 40-hour week over 52 weeks. A 100,000-dollar salary works out to about 48 dollars per hour before benefits and overhead.
- Should I include overhead in the cost?
- The base calculation uses direct pay, but true cost is higher once benefits, taxes, and overhead are added — often 1.25 to 1.4 times salary. For a fuller figure, raise the hourly rate to reflect that loaded cost.
- Why calculate meeting cost?
- Putting a dollar figure on a meeting makes its value tangible and encourages tighter agendas, shorter durations, and smaller invite lists. It is a quick way to justify cutting or shortening low-value recurring meetings.
Related tools
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